Baker Tilly

  • Office Administrator

    Job Locations UK-LND-London
    Job ID
    11320
    Category
    Administration
  • Overview

    The London office of an international accounting firm is looking for a motivated and personable Office Administrator who will thrive in a busy professional services environment.

     

    The UK offices specialise in forensic accounting.  Often considered detectives of the financial world, our forensic accountants discover and define financial value for insurance, legal, corporate and public sector clients. For more information, please see www.rgl.com.

     

    RGL is shortly to merge with Baker Tilly Verchow Krause LLP, a US top 15 national accounting firm.  Although the focus of this role will be UK, it will involve liaison with our colleagues in the US and other countries around the world.

     

    This dynamic role includes providing daily reception support and some secretarial support to three teams of accounting staff as well as assistance to the HR, Operations and Marketing functions. In addition to reception duties, you will be responsible for dealing directly with RGL clients. You will work closely with another colleague on the front desk.

     

    Standard hours are 9:00am to 6:00pm. These hours include an hour for lunch.  You will receive 25 days holiday per year, in addition to the statutory bank holidays. 

     

    After successfully completing your initial 6 months’ probation you will be eligible for the company’s pension, travel insurance and private health insurance schemes.  Salary will depend on experience and be competitive. Please state the salary expectations when submitting a CV.

     

    Baker Tilly Virchow Krause, LLP (Baker Tilly) is a nationally recognized, full-service accounting and advisory firm whose specialized professionals connect with clients and their businesses through refreshing candor and clear industry insight. With approximately 2,700 employees across the United States, Baker Tilly is ranked as one of the 15 largest accounting and advisory firms in the country. Headquartered in Chicago, Baker Tilly is an independent member of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 147 territories, with over 33,000 professionals. The combined worldwide revenue of independent member firms is $3.4 billion.

     

    It’s an exciting time to join Baker Tilly!

     

      

    Baker Tilly Annual Report 2017 

    Responsibilities

    Reception

    • Answering calls and enquiries
    • Meeting and greeting clients for meetings
    • Set up and booking of meeting rooms including ordering refreshments as required
    • Receiving and distribution of post, central emails and fax messages

    Support for accountants

    • Prompt and accurate production of some documents and reports including copying, scanning and pdf-ing.
    • Updating client records in CRM/ Time recording systems ( Salesforce / STAR)
    • Assisting with travel bookings.
    • Restaurant bookings.

    Communications & IT

    • Liaising with the IT Administrator
    • Ordering and refilling photocopier consumables

    Marketing

    • Assisting with arranging client events.
    • Producing marketing material.

    Operations

    • Producing client operation reports.
    • Supporting those responsible for client billing.

    Housekeeping

    • Stationery ordering and stock control
    • Liaising with local suppliers (taxis, cleaners, electricians, etc) and building management and maintenance
    • Tidiness of boardrooms, kitchen, reception and common areas
    • Ordering and refilling cleaning materials, kitchen supplies and first aid materials

    Qualifications

    • The role requires previous administration experience, ideally within a professional services environment. Marketing event organisation and flair would be an advantage. Previous use of Microsoft Office is essential and the use of STAR and Salesforce products would also be an advantage.
    • The role also requires the following skills:
      • Excellent organisational skills including prioritising tasks
      • High level of reliability
      • Conscientious and methodical with excellent attention to detail
      • Strong verbal and written communication skills
      • The ability to deal with Partners, fee earners and external clients with confidence and credibility
      • Pro-active and demonstrable experience of using initiative
      • Ability to work autonomously and to tight deadlines
      • Ability to work as the sole person on the front desk
      • Ability to deal with confidential matters

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    Baker Tilly Virchow Krause, LLP is an equal opportunity/affirmative action employer.